A realistic view of what happens between sample approval and shipment booking.
Stock-fabric pillowcases move fastest. Handwork, custom dye, custom packaging and large-size bedding programs need more time.
Buyer confirms fabric, colour, closure, labels and packaging.
Fabric and trim are assigned to the PO before workshop scheduling.
Cut, stitch, finish, label and pack by category.
Measurement check, visual check, packing list and release approval.
Fastest route when shade, momme and construction are already available and the buyer accepts standard packaging.
Adds lab dip approval, shade tolerance review and potential rework if the first colour route is not accepted.
Kantha, embroidery, brocade placement and motif work require more sampling and slower inspection.
Woven labels, boxes, barcode stickers and inserts add trim production and approval checkpoints.
| Buyer action | Why it matters | Best timing |
|---|---|---|
| Approve sample/spec | Starts the production clock. | Before deposit invoice |
| Approve artwork | Allows labels, cards and boxes to move into production. | Same week as PO |
| Confirm ship route | Controls carton planning and freight estimate. | Before final packing |
| Review QC release | Clears final balance and shipment booking. | Final production week |
Confirmation of product, size, material, colour, packaging and buyer responsibilities.
Progress update for longer custom orders, especially dye, handwork or packaging programs.
Inspection summary, known exceptions if any, packing list and shipment readiness.